Say how long your quote is good for.
Prices move. Put a date on every quote and one plain line on your site so an old number never turns into an awkward call.
You sent the quote in April. They call back in August, ready to go. Your supplier has raised prices twice since then. Now you're the one who looks bad for changing the number.
They're not trying to play you. Nobody told them the price had a shelf life.
Put the date on every quote
Every quote should say how long the price holds. Pick a window that fits your trade and how fast your costs move. Thirty days is a simple place to start.
One line does it: "This price is good for 30 days from the date above." Put it near the total, not in the fine print at the bottom.
If you text quotes, add the line to the text. If you email a PDF, put it on the PDF. Same words every time.
Say it on the site too
Your website is where people decide whether to ask for a quote in the first place. Add one sentence on the quote page or right by the request form.
- How long a quote usually stays good
- What can change the price after that, like materials or a bigger scope than you saw
- What they should do if it has expired, like call or text for a quick update
That's it. No essay on supply chains.
Make the follow-up easy
An expired quote is not a lost job. It's a reason to talk again.
When a quote is about to run out, a short text works: "Your quote from May 3 is good through June 2. Want to lock in a date?" Some people needed that push. If you have a form, let them mention an old quote number so you can find it fast.
It makes your number easier to trust
When the date is right there, a new price later doesn't feel like a bait and switch. It feels like a business that keeps records. That matters when someone is deciding who to let into their home.
If you want a site that spells out how your quotes work without turning into another night project, talk with Hexacomb. You run the business. We take care of your website.